The organizing committee for the next workshop met last week and we have thought on the following methodology for the registration of participants that takes into consideration the feedback from last Workshop in Zürich (both in the related meet-a-thon and in the feedback session).
We will use the first day (Wednesday, May 22) for activities more focused on beginners. Do-a-thons and tech-a-thons on model descriptions and methodological approaches can be organized here. We are also considering a short excursion on Wednesday evening. We will reserve Thursday, May 23 and Friday, May 24 for regular do-a-thons, poster session, and lightning talks. With this schedule, we hope the workshop remains interesting for everyone.
We will be able to welcome up to 60 participants. In order to broaden the audience of the workshop, we will reserve 15 seats for first-time participants, that is, people who have never participated in an OpenMod workshop before. They will also be able to request tech-a-thons through the forum. We are currently designing a 1-page leaflet with all the information to attract new people and we will share it soon.
We propose that we start discussing the do-a-thons for the next workshop from now up to March 1st. At that date, the coordinators of the do-a-thons that receive more positive votes in the forum will get a direct access to the participant list (preferential access to OpenMod Workshop).
Next, on March 1st, we will open the registration so that the rest of the people can register to fill the remaining seats up to 45 (standard access). We will kindly ask the participants to avoid registering more than 3 standard-access participants from the same institution in order to promote diversity.
We hope you that like the general idea. Please, comment or make suggestions below. If there is no major disagreement, in a few days, I will open a thread to start discussing do-a-thons.