As discussed during the last workshop in Zurich, we plan to apply for COST funding to support OpenMod conferences and networking activities.
I. COST Call Summary
In a nutshell, the COST program provides on average 137k€/year for the duration of approximately 4 years to fund networking activities among European researchers.
The COST grant would fund the following types of expenses :
• conference facilities
• grant administration
The COST grant would fund the following meeting types :
• administrative meetings
• work-group meetings
• training schools
• short-term scientific missions
The COST grant would NOT fund :
• preparation of conferences and sessions
• research itself
A short summary of how cost works can be found here.
II. Suggested process
The next deadline for proposing a COST action is 29th November 2018.
By that date, we would need to submit the following documents:
• General Features of the application
• Technical Annex of the Grant Agreement (see this example for inspiration)
• Cost Policies section (max 1000 words)
• List of institutions that apply for the COST grant
I would thus suggest the following next steps:
• Step 1: Collect the following inputs : until 31st August
o workstreams: please indicate any (research, legal or admin) topics that you would be interested to discuss during future conferences so that we can include them in the grant application.
o expressions of interest: please register, if you would like to help us by joining the grant application and management team.
o potential concerns: please highlight any concerns by answering this post, or amending the FAQ below.
• Step 2: Draft grant application: until 31st October
Wih the help of Ilija Batas, Ana Estanqueiro and Heidi Heinrichs we have now prepared a draft proposal
• Step 3: Review and submit grant application: until 29th November
As the COST program would not pay for research time, we need to make sure, that the proposal is in line with your current and planned research activities. For this purpose, please:
- Add (or modify) links to current projects in section 4 of the draft proposal, to give us a feeling how well the work-plan fits with ongoing activities
- Fill in this short survey after reading the proposal to indicate in which of the work-groups you would be interested (ideally in the course of this week)
Any other suggestions on the scope, the wording, or references to articles that we should cite are highly appreciated – either directly in the proposal, or in this forum thread (in case of issues that require wider discussion).
If we do not receive sufficient feedback regarding the intended scope of the proposal until mid-November, we may postpone the application until the next COST call in Spring 2019. This would give us the time to discuss the topic at the Aarhus workshop, but also delay the start of the funding until end 2019/early 2020.
To comply with the COST call criteria, the grant application and management team should come from diverse background (i.e. countries; sectors; research disciplines; career stages; gender), including a minimum share of inclusiveness Target Countries (>50% of researchers); In case there are several people from the same country, we will thus need to select 1-4 researchers per country in a way, which is in line with these criteria.
In order to give an of which countries and back-grounds are still missing, please refer to the following page, which should be updated automatically after each registration.
To provide people with an incentive to get involved early on, we would further take into account the time when you registered your interest (i.e. first-come-first-serve allocation).
Apologies for using a registration form powered by Google – if anyone wants to host& implement a more confidential form, that would of course be welcome. Until then, the form should at least provide more privacy than this discussion forum.
- What is (and isn’t) the role of the COST grant?
COST will provide funding for conferences (travel, accommodation, meals, room booking etc.); training schools; scientific exchanges etc.
COST will not provide funding to carry out the actual research (this is why they will not hold us accountable if the work plan was not fully achieved)
- Is there a problem with Double funding?
To our knowledge no, since COST only covers travel + networking expenses.
- Can people be funded that are not part of the “grant application and management team”?
- Is the time for preparing workshops funded?
Unfortunately no; the funding only includes the direct travel, accommodation, room booking and meal expenses (?) (tbc: we need to check in more detail in the COST vademecum)
- Are countries outside Europe eligible?
mainly EuropeanEU countries. Near-neighbouring countries and a few international countries should be included. There are some special rules for those, but it is necessary to have them on-board + Turkey, Israel…
- Do participants have to be from Target inclusiveness countries?
Min 5 COST countries, 3 of which from COST target countries
- According to COST rules, 50% of funding should go to Target Inclusiveness Countries. Does this mean, some conference participants may not receive funding?
At least 50% of the actual expense should be spent to the benefit of ITC. In practical term, the COST association considers “at the benefit of ITC” any expense which is related to:
- Reimbursements of Action participants from ITC
- All costs of meetings and Training schools organised in an ITC
- Any stsm which is involves an ITC (as home or host country)
- All ITC Conference Grants
- Do we need to offer summer schools, even though we are not re-imbursed for the preparation time?
It will be up to the grant management team to decide whether / how many summer schools should be supported.
In practice, we do not expect this to be a problem, as some of the open source models are already now organising trainings to build up their user community.
The COST grant could thus be used to support these activities and facilitate further workshops.